Call For Facilitator and Trainer Proposals (CFFTP) for Leadership Workshop, #CFFTP-2024.2025-0001 (Canceled 10/31/24)
Organization Information
The Early Learning Coalition of the Big Bend Region, Inc. (ELC) operates as a not-for-profit corporation and incorporated as the Leon School Readiness Coalition in 2001 as required by the School Readiness Act of 1999 (411.01 F.S.). In response to legislative requirements, ELC has gone through several transitions, mergers as well as name changes, and expanded its service area in 2005 to encompass the seven counties it serves today.
Headquartered in Tallahassee, Florida, ELC currently has 47 employees and serves Gadsden, Jefferson, Leon, Liberty, Madison, Taylor, and Wakulla Counties. A contracted partner with the Florida Department of Education’s (DOE) Division of Early Learning (DEL), ELC is responsible for the administration of the School Readiness (SR) and Voluntary Prekindergarten (VPK) programs.
Statement of Need
Responsive proposals should demonstrate Vendors have at least five (5) years of experience providing training and/or facilitation services to non-profit leadership teams, including Chief Executive, Finance, Operations, Program, and Compliance Officers, and the capacity to provide these services in a high-quality manner with excellent customer service at a reasonable cost to the organization.
ELC is inviting qualified companies who have a demonstrated history of providing facilitation and/or training services to submit proposals for the services described in Appendix A: Scope of Work (SOW) of this solicitation, Call For Facilitator and Trainer Proposals (CFFTP) for Leadership Workshop, #CFFTP-2024.2025-0001.
ELC anticipates awarding multiple Contracts for this informal procurement.
Contract Term
The anticipated Term of the Contracts resulting from this solicitation will begin on 11/12/24, or the date the last Party signs the Agreement (Execution Date), and end on 06/30/24. No contract renewals or extensions will be offered.
Definitions
Capitalized terms used herein shall have the meanings ascribed thereto in Chapter 287.057 F.S., and Section 411.01 F.S., and, in addition, the following terms shall have the meanings specified below, unless otherwise expressly provided or unless the context otherwise requires.
Agreement: A legally binding Contract (“Agreement”) between ELC and a Contractor for the provision of commodities (goods and/or services) that includes Terms and Conditions, Scope of Work (SOW), Appendices, Exhibits, Attachment(s), and any Amendments.
Amendment: A document by which substantial changes are made to the terms of an executed Contract. Any Amendments will be incorporated as part of the original Contract.
Attachment: A document or material object added to the Contract or Proposal.
Call for Facilitator and Trainer Proposals (CFFTP): This is a specialized type of informal procurement. The CFFTP procurement budget for the Facilitator and all selected Trainers combined will not exceed the Category II Threshold ($35,000).
Contract: See Agreement. Contract and Agreement have the same definition and may be used interchangeably throughout this informal procurement.
Contractor(s): The Vendor(s) selected to provide the goods and/or services outlined in the SOW under the Terms and Conditions of the awarded Contract.
Evaluation Team: The Evaluation Team (Eval Team) will review and score all Proposals based on price plus quality using the same scoring criteria (scoring rubric)
Invoice: A standardized form used by Contractor to request payment from ELC which itemizes the completed deliverables and billing rates outlined in the Contract for a specified billing period.
Preference Points: Additional points added to a proposal’s score when it meets specific minimum criteria such as a minimum average score and other characteristics such as type of proposal, type of vendor, etc.
Proposal: A completed project summary and quote prepared in response to this CFFTP using ELC’s Proposal template which includes all required document uploads.
Respondent: A Vendor who submits a Proposal in response to this CFFTP.
Scope of Work (SOW): The Scope of Work (SOW) outlines the specific deliverables, timelines, and responsibilities the Contractor must perform in accordance with the executed Agreement.
Term: The anticipated Term of the Contract resulting from this solicitation will begin on November 12, 2024, or the date the last required party signs the ELC Professional Service Agreement or Scope of Work (Agreement), whichever is later, and end on June 30, 2024.
CFFTP Schedule and Scoring
| Informal Procurement Schedule | Due Date | Time (EST) |
| Release CFFTP | 10/11/24 | 8:00 AM |
| Proposal Due Date (E-mail PDFs to ELC) | 10/25/24 | 1:00 PM |
| Evaluation | 10/25/24 – 10/31/24 | |
| Anticipated Date to Post Notice of Intent to Award (NOIA) | 11/04/24 | 9:00 AM |
| Anticipated Contract Start Date | 11/12/24 |
Complete Proposals submitted electronically as described in Section VI below will be evaluated/scored by three reviewers and will be rank – ordered from highest to lowest average scores including any Preference Points.
Proposals must have a minimum average score of 70 to be considered Eligible for Funding (“Eligible”).
Eligible Priority Training Topic (PTT) Proposals, as defined in Appendix A, Section II. D. and Section II. E. will receive an additional 15 Preference Points.
ELC will select at least three (3) Eligible PTT Proposals based on the rank-ordered listing of their average scores plus their Preference Points.
ELC will rank-order Eligible Other Leadership Development Topics (OLDT) Proposals, as defined in Appendix A, Section II. F., based on their average scores in descending order, and select additional Trainers based after filling the PTT slots and the Facilitator position.
Prior to engaging in any Agreement with the selected Respondent (“Contractor”), ELC will conduct reference checks and verify the Contractor is not on any state or federal discriminatory, excluded, convicted felon, or debarred lists that would deem its firm ineligible.
ELC reserves the right to select more than one firm from this solicitation and engage with them for any part of the work outlined in the Statement of Work (SOW).
General Instructions to Respondents
Electronic Submission
- Required Proposal Template
Only proposals submitted electronically using the required template on or before the above deadline in the above Informal Procurement Schedulewill be considered for review. The application template will not allow Respondents to submit late or incomplete proposals.
Use the following link to complete/submit your Proposal:
Plan for possible heavy system traffic and submit your Proposals at least one hour prior to the noticed deadline time to avoid having the system reject any late or incomplete Proposals.
Cancellation Notice for Call For Facilitator and Trainer Proposals (CFFTP) for Leadership Development Workshop, #CFFTP-2024.2025-0001 (10/31/24)
The Early Learning Coalition of the Big Bend Region, Inc. (ELC) has withdrawn and cancelled the Call For Facilitator and Trainer Proposals (CFFTP) for Leadership Development Workshop, #CFFTP-2024.2025-0001 solicitation effective immediately because the needs identified in the Scope of Work have changed substantially.
ELC plans to replace #CFFTP-2024.2025-0001 with a new informal request for quotes (RFQ) to contract with an Executive Training Facilitator to develop and conduct a two-day executive leadership workshop that we anticipate will be held during the second week of December (12/09/24 – 12/15/24). ELC will post the new solicitation on its website at https://elcbigbend.org/about-elc/procurement/.
