Call For Trainer and Facilitator Proposals (CFTFP) for 1.5 Day Master Series Leadership Development Seminar and Follow-up Technical Assistance, #CFTFP2023.2024-0004
Organization Information
The Early Learning Coalition of the Big Bend Region, Inc. (ELC) operates as a not-for-profit corporation and incorporated as the Leon School Readiness Coalition in 2001 as required by the School Readiness Act of 1999 (F.S. 411.01). In response to legislative requirements, ELC has gone through several transitions, mergers as well as name changes, and expanded its service area in 2005 to encompass the seven counties it serves today.
Headquartered in Tallahassee, Florida, ELC currently has 48 employees and proudly serves Gadsden, Jefferson, Leon, Liberty, Madison, Taylor, and Wakulla Counties. A contracted partner with the Florida Department of Education’s (DOE) Division of Early Learning (DEL), ELC is responsible for the administration of the School Readiness (SR) and Voluntary Prekindergarten (VPK) programs.
Statement of Need
ELC is inviting qualified companies who have a demonstrated history of providing training and technical assistance or facilitator services to submit proposals for the services described in this solicitation, Call For Trainer and Facilitator Proposals (CFTFP) for 1.5 Day Master Series Leadership Development Seminar and Follow-up Technical Assistance, #CFTFP.2023.2024-0004.
Responsive proposals should demonstrate Vendors have substantial experience providing training and technical support or facilitator services; and the capacity to provide these services in a high-quality professional manner with excellent customer service at a reasonable cost to the organization.
ELC anticipates awarding multiple Contracts for this competitive procurement.
Contract Term
The Term of the Contracts resulting from this solicitation will begin on 5/31/24, or the date the last Party signs the Agreement (Execution Date) and end of 09/30/24. No contract renewals or extensions will be offered.
Definitions
Capitalized terms used herein shall have the meanings ascribed thereto in Chapter 287, Florida Statutes, and Section 411.01, Florida Statutes, and, in addition, the following terms shall have the meanings specified below, unless otherwise expressly provided or unless the context otherwise requires.
- Agreement: A legally binding Contract (“Agreement”) between ELC and a Contractor for the provision of commodities (goods and/or services) that includes Terms and Conditions, Scope of Work (SOW), Appendices, Exhibits, Attachment(s), and any Amendments.
- Amendment: A document by which substantial changes are made to the terms of an executed Contract. Any Amendments will be incorporated as part of the original Contract.
- Attachment: A document or material object added to the Contract or Proposal.
- Board: ELC’s governing body.
- Board Member: A member of ELC’s governing body.
- Call for Trainer and Facilitator Proposals (CFTFP): This is a specialized type of a Request for Proposals (CFTFP) targeted towards Trainers and Facilitators.
- Contract: See Agreement. Contract and Agreement have the same definition and may be used interchangeably throughout the CFTFP.
- Contractor(s): The Vendor(s) selected to provide the goods and/or services outlined in the SOW under the Terms and Conditions of the awarded Contract.
- Evaluation Team: The Evaluation Team (Eval Team) reviews and scores all Proposals.
- Executive Committee: Committee consisting of officers and committee chairs from ELC’s Board.
- Invoice: A standardized form used by Contractor to request payment from ELC which itemizes the completed deliverables and billing rates outlined in the Contract for a specified billing period.
- Proposal: A written Proposal prepared in response to this CFTFP using ELC’s Proposal template which includes all required document uploads.
- Respondent: A Vendor who submits a Proposal in response to this CFTFP.
- Scope of Work (SOW): The Scope of Work (SOW) outlines the specific deliverables, timelines, and responsibilities the Contractor must perform in accordance with the executed Agreement.
- Term: The initial Term of the Contract resulting from this solicitation will begin on May 31, 2024, or the date the last required party signs ELC’s Professional Service Agreement (Agreement), whichever is later, and end on September 30, 2024.
CFTFP Schedule
| Procurement Schedule | Due Date | Time (EST) | |
| Release CFTFP | 05/10/24 | 8:00 AM | |
| Proposal Due Date (E-mail PDFs to ELC) | 05/17/2024 | 9:00 AM | |
| Public Opening of all Proposals (Zoom Meeting) | 05/17/2024 | 9:01 AM | |
| Formal Evaluation Period | 05/17/2024 to 05/20/2024 | ||
| Anticipated Date to Post Notice of Intent to Award (NOIA): click here to view (updated 5/31/24) | 05/20/2024 | 9:00 AM | |
| Anticipated End of 72 Hour (Three Business Days) Period to Protest NOIA. | 05/23/2024 | 9:00 AM | |
| Anticipated End of 10 Calendar Day Period for Formal Written Protest* | 06/01/2024 | 9:00 AM | |
| Anticipated Contract Start Date (Contracts may begin as early as 05/31/24 pending no Intents to Protest or Formal Written Protests) | 06/01/2024 | ||
For consideration, submit your proposal on or before Friday, May 17, 2024, by 9:00 AM EST as indicated by the date stamp applied by the proposal application template.
*The receipt of a formal written protest stops the solicitation process per 120.57(3)(c), F.S. ELC must receive any formal written protest post-marked or hand-delivered before the end of the ten (10) calendar day period (see above CFTFP Schedule).
Failure to file a formal written protest within the time prescribed in section 120.57(3)(c), F.S. shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
Only proposals submitted electronically using the required template on or before Friday, May 17, 2024, by 9:00 AM EST, will be considered for review. The application template will not allow Respondents to submit late or incomplete proposals.
Prior to engaging in any agreement for services with the selected Respondent (“Contractor”), ELC will conduct reference checks and verify the Contractor is not on any state or federal discriminatory, excluded, convicted felon, or debarred lists that would deem its firm ineligible.
ELC reserves the right to select more than one firm from this solicitation and engage with them for any part of the work outlined in the Statement of Work (SOW).
General Instructions to Respondents
Electronic Submission
- Required Proposal Template
ELC must receive all electronic Proposals by 9:00 AM EST, Friday, May 17, 2024. Use the following link to complete/submit your Proposal:
Plan for possible heavy system traffic and submit your Proposals at least one hour prior to the noticed deadline time to avoid having the system reject any late or incomplete Proposals.
